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The PDF output style for the legal market should be set to “searchable image.” This will maintain an exact copy of the document, but allow for searchable text in Acrobat.

This is helpful for attorneys that practice in areas where both Spanish and English are used. If you choose to scan in Spanish, any words that are not recognized by the Spanish language OCR engine will be passes through the English OCR engine. It’s worth noting here that Acrobat always uses English as a second language. If you have non-English documents – like French or Spanish – make sure you choose the appropriate language to improve accuracy. A side benefit of accessibility is that document structure is added that enhances your ability to copy text accurately and to save to editable formats like Microsoft Word.Ĭlicking on the Options button presents some additional choices: The default settings are just fine for most legal documents, so no changes are necessary.Īcrobat will scan your document, run OCR and make it accessible for the visually impaired. If that sounds like your preferred workflow, choose the Append option.īy adjusting the slider for Optimization, you can control the file size of the resulting PDF. Some attorneys like to create one large case file and continually add to it by scanning. Once you have the options for your device set appropriately, choose Hide Scanner’s Native Interface which allows you to scan into PDF with a lot less clicks.ĭo you want to Scan to a new document or append to an existing one? If you already have a PDF open, Acrobat will assume you want to append to the document. See the Canon DR-2580C article on my blog.

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For example, to get the most from a Canon DR-2580C scanner, I made several changes in the native driver first. You may be able to greatly speed scanning by modifying the factory default settings in the scanner interface. It’s a good idea to show the native interface for your first scan. There are two options here: Show Scanner’s Native Interface or Hide Scanner’s Native Interface.

This button allows you to control how you will interact with the scanner:

For most legal documents, choose Black and White and 300 dpi.

Choose whether you wish to scan the front sides of documents or both sides.

Don’t be surprised if you see your digital camera listed. If you have more than one TWAIN device, you will see it listed here.

A list of devices that Acrobat can control.

I’ve numbered some sections of this window to explain the various options: To scan paper into Acrobat from a TWAIN device, go to the Acrobat toolbar and click the Create button once then choose From Scanner.

Other scanners in the Fujitsu product line such as the f-5110C do include a TWAIN driver. For that reason, I feel it is worth spending a bit more for a scanner which supports TWAIN. I’ve scanned thousands of pages with my ScanSnap, but I prefer to scan directly into Acrobat.

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Although the ScanSnap includes a full version of Acrobat 8.0 Standard, it uses its own software to scan to PDF. Most scanners include a TWAIN driver, but some do not, most notably the Fujitsu ScanSnap. The scanner manufacturer generally installs the TWAIN driver automatically along with the rest of the software for the device.įor more information about TWAIN, visit the TWAIN Working Group site. TWAIN is a standard software protocol that allows scanning devices and software programs to communicate with each other.

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You can check to see if you have the latest update by going to the Help menu in Acrobat and choosing Check for Updates:Īcrobat can control any scanner which uses a standard TWAIN scanner driver. Version 8.1 can OCR PD files that were previously Bates stamped, which was a problem in the past. If you have already installed Acrobat 8, be sure you download the latest update to Acrobat (currently version 8.1).

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If you only have Acrobat Standard, this is your opportunity to upgrade to Acrobat 8.0 Professional which offers many legal-specific features such as redaction, Bates numbering and more. Owners of Acrobat 5 through 7 can upgrade to the latest version at the Adobe Web Site or from any computer software reseller. The Acrobat 8 OCR engine is both faster and more accurate. Using Acrobat 8, we can create an image+text PDF which maintains the original image of a paper document and adds an invisible layer of searchable text.Īcrobat 8 includes a number of OCR and scanning improvements that offer substantial benefits over previous versions. Turning a stack of paper into a searchable PDF is easy with Adobe Acrobat 8.0 and optical character recognition-OCR.